MASTER PLATFORM & PROCUREMENT SYSTEM AGREEMENT

Effective Date and Acceptance

This copyright policy has no fixed execution or commencement date. The Agreement becomes legally binding and effective immediately upon the earliest occurrence of any of the following actions by a user or authorized representative acting on behalf of an organization:

  1. Signing in to, accessing, or using any part of the IndexPro platform, including but not limited to indexpro.online, its subdomains, or related applications;

  2. Interacting with any feature, module, dashboard, report, or functionality within the IndexPro system;

  3. Applying a digital, electronic, or physical signature within the IndexPro platform, including but not limited to any Purchase Order (PO) page, approval page, acknowledgment page, or confirmation workflow;

  4. Uploading, downloading, viewing, approving, modifying, or relying on any data, documents, reports, methodologies, or outputs generated by the IndexPro system.

By performing any of the above actions, the user expressly acknowledges, accepts, and agrees that:

  • This Agreement is binding without the need for a dated signature;

  • Acceptance is deemed to occur at the moment of first access or interaction;

  • The Agreement applies retroactively and prospectively to all use of the IndexPro platform and procurement system;

  • The user confirms they are acting on behalf of, and with full authority to bind, the organization associated with their email domain, account, or project authorization.


This Agreement is entered into between:

Service Provider

  • IndexPro Ltd, incorporated in the United Kingdom AND

  • Index Furniture Trading LLC, a company registered in Dubai, United Arab Emirates

(Collectively referred to as “Index Procurement”, “IndexPro”, “the Company”, or “the Service Provider”)

Client

The legal entity whose authorized users access IndexPro through:

  • Verified corporate domain email, and/or

  • An executed project, procurement, or service agreement with IndexPro

(Hereinafter referred to as “the Client Organization” or “the Client”)

1. LEGAL AUTHORITY & REPRESENTATION

1.1 Each individual accessing IndexPro confirms and warrants that they:

  • Act solely on behalf of the Client Organization

  • Are duly authorized to bind the Client contractually

  • Do not access IndexPro in any personal capacity

1.2 All actions taken within the platform are deemed:

  • Actions of the Client Organization

  • Binding upon the Client Organization

1.3 IndexPro bears no responsibility for internal authorization failures within the Client Organization.

2. NATURE OF THE PLATFORM

2.1 IndexPro is a proprietary digital procurement, governance, tracking, and reporting system developed exclusively by IndexPro.

2.2 The platform includes, without limitation:

  • Procurement logic and workflows

  • Data structuring methodologies

  • Reporting frameworks

  • Tracking systems (logistics, PO, CBM, status logic, audit trails)

  • Naming conventions, indexing systems, dashboards, calculations, and visual logic

2.3 No sale, license, or transfer of ownership is granted under this Agreement.

3. SCOPE OF ACCESS

3.1 Access is strictly limited to:

  • Approved projects

  • Approved modules

  • Approved users

  • Approved duration

3.2 Any access outside the agreed scope constitutes a material breach.

3.3 IndexPro may restrict, monitor, log, or revoke access at its sole discretion.

4. INTELLECTUAL PROPERTY & OWNERSHIP

4.1 All intellectual property within IndexPro is the exclusive property of IndexPro, including but not limited to:

  • System architecture

  • Business logic

  • Methodologies

  • Reports and outputs

  • Layouts, structures, and data relationships

4.2 The Client shall not, directly or indirectly:

  • Copy, extract, screen-capture, reproduce, or store system logic

  • Replicate workflows or methodologies in external tools or systems

  • Apply IndexPro logic to other projects, vendors, or organizations

  • Commission third parties to recreate or reverse-engineer IndexPro outputs

4.3 Derived use (learning, benchmarking, adaptation) is expressly prohibited.

5. CONFIDENTIALITY

5.1 All information accessed through IndexPro is deemed Confidential Information.

5.2 Confidentiality obligations apply to:

  • Users

  • Client Organization

  • Affiliates

  • Consultants

  • Contractors

  • Third-party advisors

5.3 Confidential obligations survive:

  • Project completion

  • Termination

  • Suspension of access

6. DATA GOVERNANCE & AUDIT

6.1 IndexPro maintains:

  • Full access logs

  • Activity tracking

  • IP, device, and session records

6.2 IndexPro reserves the right to:

  • Audit usage behavior

  • Investigate suspicious activity

  • Freeze or restrict access pending investigation

6.3 Data remains hosted, structured, and governed by IndexPro.

7. LIMITATION OF LIABILITY

7.1 IndexPro provides the platform as a professional decision-support system, not a decision maker.

7.2 The Client assumes full responsibility for:

  • Commercial decisions

  • Procurement outcomes

  • Supplier selection

  • Budget approvals

7.3 IndexPro shall not be liable for:

  • Project delays

  • Financial losses

  • Supplier disputes

  • Misinterpretation of reports or data

8. TERMINATION & ENFORCEMENT

8.1 IndexPro may terminate or suspend access immediately upon:

  • Breach of this Agreement

  • IP risk

  • Unauthorized sharing

  • Competitive misuse

8.2 Termination does not waive:

  • Confidentiality obligations

  • IP protections

  • Legal remedies

9. GOVERNING LAW & JURISDICTION

9.1 This Agreement shall be governed by:

  • English Law for IndexPro Ltd

  • UAE Federal Law, with exclusive jurisdiction of the Dubai Courts, for Index Furniture Trading LLC

9.2 The Client irrevocably submits to the jurisdiction of:

  • Courts of England & Wales, and/or

  • Dubai Courts, at IndexPro’s election